Terms of service

NICHE FRAGRANCE TOURS – Terms and Conditions

Reservation & Payment
Your place on this trip has been reserved after paying the Deposit Amount. You agree to pay the Total Trip Cost, which includes the Deposit Amount and the Final Payment amount by their respective Due Dates. With the exception of refunds allowed due to government imposed Travel Ban restrictions (see Cancellation Policy below), all payments are non-refundable, and you commit to make all future payments until the Total Trip Cost is paid in full.

It is advised that you do not purchase non-refundable airfare or incur other non-refundable costs. 

Accommodation:
This trip is organised and priced based on single occupancy.  Your room is yours.  You will not be sharing with another tour guest.  If you would like to book a ‘second seat’ on this tour, then your companion will be sharing the room with you.  Please advise us immediately if this is to be 2 single beds.  The assumption will be that your room will be a dual occupancy with one Queen (or similar size) bed. 

Health & Fitness:
Our trips are available to anyone in good health and who have good mobility. On most trips, you’ll need to be able to walk approximately 3 miles per day (4.8Km), sometimes over uneven pathways, and climb stairs over the course of a day. If you are unable to do so, please notify us.

Cancellation Policy:

  • Cancellation due to government imposed Travel restrictions:  Customers who reserve a trip with a deposit payment are entitled to a full refund if, due to Government related travel restrictions imposed by the relevant government authorities in your home country or in the trip destination country, the trip is cancelled or postponed, or you are prohibited from traveling. If such related restrictions require us to postpone or cancel the trip or prohibit you from traveling, you will have the option of a) joining us on the rescheduled trip at a later date (we will make every effort to pick new dates that work for everyone), b) applying your payment(s) towards a different trip, or c) receiving a full refund.
  • Cancellation by You for all other situations: Because of our up-front costs organising the trip and pre-paying hotels and other vendors, we cannot give you a refund if your plans change or you are unable to travel because of health issues, work or family commitments, financial hardship, or any other reason other than the above-mentioned government imposed restrictions. Furthermore, you are obligated to make all payments until the Total Trip Cost is paid in full. This policy is the only way we can maintain the small group size and level of service we provide. Travel Insurance is the only mechanism that can reimburse you if you are unable to join the trip.
  • Cancellation by Us for all other situations: If we have to reschedule or cancel a trip for a reason unrelated to a government restriction, we will offer you the option of a) joining us on the rescheduled trip at a later date (we will make every effort to pick new dates that work for everyone), b) applying your payment(s) towards a different trip, or c) receiving a full refund.

Travel Insurance:
We strongly recommend that everyone traveling with us purchase Travel Insurance to protect you from unforeseen events that may prevent you from joining or completing the trip. Please speak to your travel agent about buying your own insurance from a trusted source.

  • Trip Cancellation Insurance: Trip Cancellation Insurance reimburses you for out-of-pocket and committed expenses in the event you are unable to travel as planned (for one of the reasons covered by your policy – usually health or natural disaster related. It is important that you read and understand the coverage a Trip Cancellation policy does and does not provide). A Cancel for Any Reason rider will provide reimbursement (often up to 75%) if you cancel for a reason other than a covered reason. Because you are committed to pay the Total Trip Cost, if you cannot join the trip for some unexpected reason, you will still be obligated to pay the Total Trip Cost out-of-pocket if you do not purchase the appropriate Trip Cancellation Insurance. Note: When you purchase Trip Cancellation Insurance, obtain sufficient insurance to cover the Total Trip Cost plus your airfare (estimated if you have not already bought a ticket) plus any other expenses.
  • Travel Medical Insurance: If your health insurance does not cover you while you’re in a foreign country, then it is your responsibility to obtain Travel Medical Insurance to cover you whilst on this tour, for the entire duration of the tour.  Travel medical insurance is temporary coverage that pays for emergency medical expenses, evacuations, and provides 24/7 assistance to help you when you’re traveling. Travel medical insurance is required so you and our trip leaders can rest assured that you’ll be taken care of should the unforeseen happen.

Vaccinations and Other Health Tests:
Some countries require vaccinations and/or other health tests (i.e., negative PCR test) as a requirement for entering the country. We require everyone traveling with us to conform to the entry requirements of each country we visit. While it’s everyone’s right to decide whether or not they receive a vaccination or perform any other health-related procedure, the failure to or decision not to meet the entry requirements of a country will prohibit you from joining the trip and does not qualify as a travel restriction that is the basis for a refund. Travel Insurance, especially cancel for any reason insurance, is the only way you can be reimbursed in these situations.

Please discuss this with your travel agent, and travel advice can be found at:

Conduct: 
For the duration of the trip, you are expected to conduct yourself in a respectful and non-disruptive manner towards the other people on the trip, the trip leaders and guides, and anyone else we come in contact with during the trip. If, in the sole discretion of the Nice Fragrance Tour trip leaders, you are deemed to engage in abusive, disrespectful and/or disruptive behaviour, you will be warned once that such behaviour must cease. If, in the sole discretion of the Niche Fragrance Tour trip leaders, you continue the abusive, disrespectful and/or disruptive behaviour, you will be removed from the trip and there will be no refund. If you are removed from the trip, you will be responsible for organising and paying for all subsequent expenses related to your return home from the place of your removal.

Documentation:
Don’t forget your Passport! It’s the one item that’s tough to replace. Please be sure you have enough empty pages without stamps in your passport and that it is valid for 6 months after the date you return from your trip.

Limitation of Liability:
Niche Fragrance Tours (the “Company”), acts as agents for the various owners or contractors providing hotels, means of transportation or other services. The Company shall not be liable or responsible in any way for any personal or property loss, damage, or injury, however caused or arising. The traveller understands that during the course of the trip certain risks and dangers may occur, including but not limited to the hazards of travelling in general. The traveller agrees to assume all risks associated with the journey and agrees that no liability will attach to the Company or its outfitters, employees, or agents, or to any member of the tour group in respect of death, personal injury, illness, or delay of the traveller, or for any loss of or damage to the property of the traveller during the course of the trip, howsoever caused. The Company reserves the right to decline, to accept, or to retain any person as a member of any party at any time.

Claims:
Any claims arising out of or relating to any Company trip must be made in writing and within 30 days of the completion of the trip. Any dispute shall be governed, interpreted, and decided by a court of competent jurisdiction of the State of Victoria in accordance with the laws of the State of Victoria.

Photographic Records:
Niche Fragrance Tours reserves the right to take photographic or film records of any of its trips, and to use such photographic or film records for promotional and/or commercial purposes. If you do not wish to be photographer or filmed, please let us know at least one week before your trip by emailing us at marcelo@nichefragrancetours.com.  We will ensure that your representation does not become part of our communication.

Photographic Etiquette:
It is advised that you do not take photo’s of other members of the Tour without their knowledge and consent for each and every occasion.